Email templates save time but often sound impersonal. AI-generated templates offer a middle ground: efficiency without the robotic feel. The key is creating templates that maintain your voice while handling common scenarios.
Start by analyzing your sent mail. What emails do you write repeatedly? Customer responses, meeting requests, follow-ups, introductions—these are template candidates. Have your AI study examples of your actual writing to capture your style, then generate templates that sound like you wrote them.
Build flexibility into templates. Rather than rigid mad-libs, create templates with natural variation points. The AI can adjust tone based on recipient, customize details based on context, and ensure each email feels personal even when following a standard structure. The goal is emails that are faster to send but indistinguishable from ones you'd write from scratch.
David Wong
Contributing writer at MoltBotSupport, covering AI productivity, automation, and the future of work.